In almost everything that we do, Mentality plays the biggest part. In productivity especially, it is essential that one has the right mentally.
Unfortunately, getting started is the hardest part of completing any task. In most cases, people have the right mindset but getting started with the task takes ages.
So How Do We Improve Productivity On A Day To Day Basis?
Let’s start by thinking of the one time that we had a task to complete and we did so on time. How did you do it?
It all starts with clarity. The art of knowing what to do, and exactly how to do it.
The difference between failure and success simply lies in this simple technique, does the person know what he/she is doing and does he/she know how to do it.
Like everything else we start by Planning…
Be intentional with everything that you decide to do. When you make plans to travel what do you do? The first this is obviously to decide your destination and the rest falls into place. Otherwise, you will only be walking around in circles and at the end of the day nothing will get done.
After realizing your destiny that’s when you set your goals and targets…
The same applies in productivity. You know what you need to do, be it finishing a job project, work on home work or even finally wash that laundry that has been piling up in your room. After knowing what needs to be done, now work on how to do it. Whatever it takes, research it and plan it carefully.
Planning can be made easier by setting aside 5 minutes every day before you start your day to write a to-do list. Try writing down all the things you need to do in a week on Sunday then subdivide the task to at least 3 every morning.
This way you will have a clear picture of things that need to be done in a day and you will have the pleasure of ticking off finished tasks at the end of the day. Trust me, nothing feels better than ticking it off and knowing that you got to do what you needed to do.
Have you ever heard on the Pamodoro Technique?
The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks.
Essentially what you need to do is set a timeline of 25 minutes whereby you tackle a specific task uninterrupted then you reward yourself with a 5 minute break immediately after. Why this technique works is because in most things be it work, chores, exercising, the hardest part is usually getting started. The only thing is to Just Do It for 25 minutes and have 5 minute breaks before getting back to it.
The next tip is to be Efficient..
This brings us to The Parkinson’s Law. This law state that “work expands so as to fill the time available for its completion”
To understand it better, think about how on days when you have deadlines, you end up completing your task on time as expected. Normally when people have let’s say 2 weeks to work on a project, they wait until the last day to do it and funny enough they end up being 100% more productive on this last day than they were in the other days prior to the deadline.
Have priorities and assign time limits for different tasks, then work on them efficiently. Avoid perfectionism because all that does is expanding your work load and in most cases, you will still not be pleased by the end result.
You can also work on your productivity by Batching Tasks…
Think about how hard it would be if you decided to clean your laundry or dishes one at a time. Instead we just let them pile for maybe a day then we work on them in batches. Unfortunately, when it comes to work, most people don’t follow this strategy. We end up replying to messages and emails as soon as we receive them. Try setting aside a few minutes in your day where you answer the emails, texts. This way you get it out of the way and you can now work on the more important things.
Productivity is not something that will just happen overnight. Like most things it takes a lot of time and practice to lead a productive life.
Start today and ensure you do your best……